Volunteer Recruitment, Training and Screening Policy

Recruitment

1. Recruitment of volunteers will be the responsibility of the Rocky Rapids Board of Directors and conducted in accordance with this volunteer screening process. The Volunteer Coordinator will be the Board member with the primary responsibility for recruiting new volunteers.
2. New volunteers may be recruited through personal or working relationships with Rocky Rapids Board members, affiliations with community organizations, through the player registration process at the start of the season, through email, website and social media posts or through attendance at the Annual General Meeting.
3. Individuals who are interested in becoming a Board member, coach, assistant coach or team manager must complete and submit an application (by mail, personal drop-off or electronically) In cases where the application is incomplete, the Volunteer Director will contact the applicant to discuss the omitted information.
4. The Volunteer Coordinator and/or Vice President and/or President may contact the references provided in the application. If issues are identified while speaking with references, the applicant will be contacted to address questions prior to further processing of the application.
5. In the case where more than one volunteer has applied for a position, the most qualified applicant will be recommended for approval, except in the case of multiple nominees for a Board position. 
6. Once an applicant is conditionally approved, the applicant must complete the following prior to the start of the season or commencing any volunteer activities.

1. RCMP conducted criminal record check.
2. RCMP conducted vulnerable sectors (VS) check.
1. Volunteers must provide Rocky Rapids with an updated RCMP-conducted criminal record check and vulnerable sectors check every three years.
3. Print, review and sign the Rocky Rapids Volunteer Confidentiality Agreement.
4. Attend the Rocky Rapids/CMBA pre-season coaches clinic, if applicable.
5. Attend the Rocky Rapids Coaches Information and Orientation meeting, if applicable.

If the RCMP criminal record check or vulnerable sectors check reveal an issue regarding an applicant, the Rocky Rapids President will contact the applicant to get further details regarding the concern and to determine whether the concern is due to a clerical error or is of a nature that does not pose a future threat to the safety and well-being of Rocky Rapids players, coaches, referees, other volunteers or the Board of Directors. If it is determined that the applicant does not pose a threat, the President will present their findings and the Board of Directors will vote on moving forward with the application. The vote results must be unanimous to move forward.

Volunteer training

1.  Coach Liaison will oversee the scheduling, organization and delivery of mandatory coaching information sessions prior to, and throughout, the regular season.
2.  Rocky Rapids will communicate coaching development opportunities via email, website updates and through social media channels.
3. Coach Liaison will visit practices at least twice in a season to facilitate communication with coaches, assistant coaches, players and parents.